Vibrant HR Partners Limited – Privacy Policy
Introduction
Welcome to the privacy policy of Vibrant HR Partners Limited (“Vibrant HR”, “we”, “us”, “our”). As a UK-based HR consultancy, we are committed to protecting your personal data and respecting your privacy. This policy outlines how we collect, use, and protect your information when you engage with our services, whether as an individual or on behalf of a business.
We encourage you to read this policy carefully. It explains what personal data we collect, how we use it, the legal grounds for processing it, and your rights. Should you have any concerns or questions, please don’t hesitate to reach out to our Data Privacy Manager at hello@vibranthrpartners.com.
You may also contact the Information Commissioner’s Office (ICO) at www.ico.org.uk, but we would appreciate the opportunity to address your concerns first.
Who We Are
Vibrant HR Partners is the data controller responsible for your personal data. Whether you’re a website user, an individual client, or a business representative, we manage your data with care and by UK data protection laws.
Please keep us informed if your personal data changes during your relationship with us.
Data We Collect
We collect and process personal data based on your interaction with us. This includes:
- Business representatives: Identity, contact, profile, marketing preferences, and usage data.
- Individual clients: Identity, contact, profile, financial, transaction, and application data.
- Website users: Technical data such as IP address, browser type, and device identifiers.
In some cases, we may collect special categories of data (e.g., ethnicity, health) with your consent or as legally permitted. We do not collect data on criminal convictions.
How We Collect Your Data
Your data may be collected through:
- Direct interactions (e.g., filling in forms, emails, applying for services).
- Automated technologies (e.g., cookies and analytics tools).
- Third parties (e.g., job boards, social media platforms, and payment providers).
For full transparency, please review our Cookie Policy
How We Use Your Data
We process your data only when legally permitted. This may be:
- To perform a contract
- To comply with legal obligations
- To pursue our legitimate interests (e.g., improving services, marketing)
- With your consent (e.g., newsletters, promotions)
Use of AI Tools
We use AI tools (e.g., for CV screening or skills mapping) under human supervision. These tools do not make autonomous decisions and are only used to provide insights, not conclusions.
Marketing Preferences
We may send marketing communications based on your preferences. You can opt out at any time by unsubscribing. Opting out will not affect service-related communications.
Disclosures and Third Parties
We may share your data with trusted service providers and partners, including:
- Software and IT service providers
- HR technology platforms
- Marketing agencies
- Financial and legal advisors
- Government authorities, if required by law
We ensure all third parties adhere to strict data protection obligations.
International Transfers
Your data may be transferred outside the UK. We ensure this is done securely and in compliance with UK data laws, using adequacy decisions or approved contractual clauses.
Data Security
We implement robust security measures to prevent unauthorized access, loss, or misuse of your data. Access is limited to individuals who need it for business purposes and who are under strict confidentiality agreements.
Data Retention
We retain your personal data only as long as necessary for the purposes outlined, including legal and regulatory obligations. You may request more specific retention details via hello@vibranthrpartners.com.
Your Rights
You have the right to:
- Access your personal data
- Correct inaccurate data
- Request erasure of your data
- Object to processing
- Restrict processing under certain circumstances
- Transfer your data to another provider
- Withdraw consent at any time
To exercise any of these rights, contact us at hello@vibranthrpartners.com.
Fees and Timeframes
There is no fee to access your data, unless the request is excessive. We aim to respond within one month, although complex cases may take longer.
Final Note
We regularly review this privacy policy to ensure compliance and transparency. The current version is dated May 2025.